How to Insert Pictures into Microsoft Word

A lot of my clients have asked me how to insert pictures into a Microsoft Word document.   While the process is simple, explaining it in steps takes a bit of time.  So today I wrote up in the instructions (complete with pictures) on the Genealogy Help Zone web site.

As you look over the instructions, keep in mind that they were specifically written for Microsoft Word 2000.  However, the steps will be very similar for other versions of Microsoft Word, especially those version that were pre-2007.

The instructions will also be similar for other types of word processing programs (Works, Open Office Writer, etc.), although the steps may vary a bit. For help inserting pictures into Works Word documents, click here.

None the less, if you'd like to see how to insert photos into Microsoft Word, click here.

Beware of New Email Virus (Here You Have)!

A new computer virus started causing havoc yesterday with several corporation (including NASA).  The virus was in an email with the subject line, "Here You Have" or "Just For You".  Both subject lines have been spotted on the virus containing email.

The actual name of the virus varies depending on which company you check, but it has been called the "Here You Have" virus, the VBMania virus, and it's official designation is W32.Imsolk.B@mm by Symantec.

The email contains a link and the virus is activated when you click the link.  Then the virus sends the infected email to everybody in your address book.

According to Symantec, the virus has not infected any machines running Norton software yet.  So if you use Norton, it would be a good idea to make sure your anti virus software is up to date.

As usual, don't open any emails from people you don't know (especially if they contain attachments).

How to Backup Microsoft Outlook Email

Microsoft Outlook has a built-in backup feature that lets you back-up your email messages and address book family.  The instructions below were written for Outlook 2000, but they are similar for other versions of Outlook (pre-2007).

To Backup your Outlook Email, follow the steps below:

1. Open Microsoft Outlook
2. On the menu, select FILE and then IMPORT AND EXPORT (a window will pop up).

3. Click on EXPORT TO A FILE to highlight it in blue then click the NEXT button.
4. Click on PERSONAL FOLDER FILE (.pst) to highlight it in blue and then click NEXT
5. Scroll all the way to the top of the next window and click on PERSONAL FOLDERS and then click in the box reads "include subfolders" is to place a checkmark in it (this steps make sure all of your email messages are backed up).

Note:  If you only want to backup your address book (and not the messages), then highlight CONTACTS (instead of "Personal Folders"). and you don't put a checkmark in the "include subfolders" box.

6. By default, Outlook is backed up in the following folder (where "user" is replaced by your personal user folder):

C:\Documents and Settings\Userl\Local Settings\Application Data\Microsoft\Outlook\backup.pst

However you can change this folder if you want by clicking the BROWSE button on the next window and then selecting the location where you'd like to store the backup file.  I personally prefer to store my backups in the DOCUMENTS folder.

7. Click the FINISH button when done and then wait while the backup completes.